Capri Senior Communities - Corporate 20875 Crossroads Circle, Suite 400
Feb 18, 2019
SUMMARY: This position performs complex reporting, audits, reconciliations and trend analysis related to the payroll function for Capri Senior Communities and Tarantino and Company employees at multiple locations. The Payroll Analyst is the subject matter expert for questions and resolution of issues related to the payroll side of the HRIS system, as well as ensuring compliance of federal and state regulations as they relate to payroll taxes, wage and hour laws, etc. ESSENTIAL RESPONSIBILITIES include the following. Other duties may be assigned. : * Oversees and provides guidance for all aspects of payroll administration, including but not limited to the review and timely input of employee timesheets for payroll processing, maintaining time and attendance records, updating payroll system with new or terminated employees, posting changes in deductions, pay and tax status as well as other miscellaneous changes. * Collaborates with departments throughout the company to understand operational issues, provide reporting and recommend solutions as appropriate. * Leads the Payroll function through all ADP system implementation processes, including transferring, auditing and verifying employee information for accuracy. * Creates and maintains payroll guidelines by writing and updating policies and procedures. * Complies with federal, state and local legal regulations through mastery of legal knowledge. Also must be knowledgeable of payroll and general ledger system to ensure effective accounting support. * Manages the reconciliation of payroll before running the bi-weekly process and resolving discrepancies. Approves payroll runs. Ensures payroll approvals and transmissions are completed in a timely manner. * Develops and recommends strategic ideas to ensure ADP system implementations, upgrades and maintenance are streamlined and efficient. * Manages general ledger entries and provides payroll reporting and analysis summaries to other members of the management team to track labor trends and to ensure proper appropriation of payroll to property financials. * Supports the financial reporting team and operations with critical monthly review and analysis of all payroll expense accounts. This includes fluctuation analysis and actual vs. budget and forecasting review. Makes recommendations and implements related changes leading to best-practice operations. * Ensures that 401k transmittals and benefit-related deductions are uploaded appropriately and consistently. Manages the annual census preparation for benefits as well as audit preparation of financial statements, worker’s compensation and 401(k). * Ensures all tax, W-2 and ACA requirements are followed and deadlines met. * May assist with other reporting and analysis needs as required by Operations, Finance, IT, HR or Development. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position: * Analytical – synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data. * Problem solving – identifies and resolves problems in a timely manner; gathers and analyzes information skillfully. * Planning and organizing – establishing courses of action to ensure that work is completed efficiently and timely. * Written communication – writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively. * Quality management – demonstrates accuracy and thoroughness. * Business acumen- understands business implications of decisions and maintains professionalism at all times. * Cost consciousness – works within approved budget; develops and implements cost saving measures. Looks to improve processes and procedures to build efficiency. * Ethics – works with integrity and ethically; upholds organizational values. Ability to work sensitively with confidential information. EDUCATION and/or EXPERIENCE: * Associate’s degree in Accounting plus five years+ of payroll administration experience. Payroll certification is preferred. * Prior experience with ADP Payroll would be preferred. * Proficiency with Microsoft Excel – vlookup, pivot tables, etc. * Prior payroll analysis experience required experience compiling, analyzing and reviewing data, making recommendations and presenting results. * Working knowledge of generally accepted accounting principles, practices and procedures required. * Familiarity with Federal and State payroll tax regulations is a must. * Strong presentation and communication skills, the ability to organize, maintain confidentiality and be detail-oriented is required. LANGUAGE ABILITY: * Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and partners. MATH ABILITY: * Ability to calculate figures and amounts such as discounts, interest, percentages. Ability to apply concepts of basic algebra. REASONING ABILITY: * Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel and talk or hear. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.