Applewood of Brookfield 2800 North Calhoun Road
Jan 19, 2019
Position Summary: The Business Office Manager will supervise, coordinate, and perform business office functions under the direction of the Executive Director/ Administrator in accordance with sound accounting practices and under all applicable laws, regulations, and Company standards. Essential Functions: * Answer phones and greet Guests. * Prepare and submit reports on a timely basis as required and directed by Administrator, this company and governmental agencies. * Maintain Workman’s Compensation claims and report and maintain OSHA logs and reports. * Maintain employee insurance enrollments including Health Insurance, Life Insurance and Supplementary Insurance including employee contribution maintenance in Paychex software. * Prepare and submit monthly resident billings for services provided. * Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments. * Monitor and manage the accounts receivable collection process. * Pursue past due accounts persistently and maintain proper back-up documentation * Obtain and submit all required documentation to bill third party payers as per program/company guidelines. * Maintain financial records including cash receipts, cash disbursements; accounts receivable, accounts payable, and general ledger as directed. * Maintain scheduled payroll transactions and recordkeeping per program/company guidelines. * Attend department head meetings, seminars, and workshops, when approved, to assure current knowledge of State and Federal laws and regulations pertaining to bookkeeping functions. * Be responsible for ensuring daily bank deposits are made and reconciling all community cash and checking accounts including petty cash. * Coordinate employee benefits and recordkeeping. * Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties. Reconcile petty cash for Patient Trust Fund. * Participate in the resident admission process by providing explanations of the community’s rates, billing cycle and payment terms, including collecting the first month’s advance payment upon admission. * Supervise and oversee other business office clerical staff, as assigned. * Maintain Human Resources records and complete all background and onboarding duties including regulatory compliance. * Maintain all employee insurance enrollments and records. * Coordinate and schedule vendors for in-service education programs to meet community educational requirements. * Be familiar with Standard Precautions, Exposure Control Plan, Fire Drill and Evacuation Procedures and know how to use the information. * Adhere to confidentiality policy regarding information concerning residents and employees, HIPPA. * Other tasks as directed by the supervisor or administrator. * Compliance with the Residents’ Rights and Community Policies and Procedures. * Must have compassion for and desire to work with the elderly. Skills and Abilities: * Associates Degree or experience in health care community; office management preferred. * Organized and detailed in work performance. * Good communication skills with excellent self-discipline and patience. * Must be computer literate. * Must be able to read, write, speak, and understand the English language. * Must be able to assist in the evacuation of residents. * Perform work tasks within the physical demand requirements of your position including standing, sitting, walking, lifting, carrying, pushing, pulling or otherwise move objects. * Must be available to work weekends, extended shift hours, holidays and on short notices. Certificates and Licenses: * Must possess a valid driver’s license as some driving may be required. * Must have CPR certification upon hire or obtained during orientation. CPR certification must remain current during employment.