Purchasing Assistant

  • Conway Medical Center
  • 300 Singleton Ridge Road Conway South Carolina 29526 United States
  • Feb 10, 2019
Temporary Professional

Job Description

Position Summary: The Purchasing Assistant (PA) will perform a variety of clerical duties to ensure that merchandise, supplies, and equipment are ordered and shipped on schedule by vendors. The PA will inspect all invoices and receiving reports to determine if quantity ordered matches quantity received; review prices, Free On Board (f.o.b.) points and payment terms to ensure agreement with purchase order and dispose of discrepancies. The PA will maintain interface with vendors to ensure the procurement of high quality merchandise, expedient delivery, and dependable service at optimum price, referring problems involving deliveries or invoices to the buyer for resolution. The PA will assist in negotiating non-complex contractual arrangements between Conway Medical Center and selected vendors up to authorized limits as well as place orders and handle routine Purchase Orders (P.O’s). The PA will conduct a market analysis to determine vendor sources and product availability; keep abreast of market fluctuations affecting prices and inform purchaser of new product development.  Responsibilities also include preparing and processing various forms involving change orders, exception reports, bid requests, and other buying procedures and price requisitions as required. Perform office assignments to assist and relieve supervisor of clerical duties; take and transcribe dictation, and screen mail and compose correspondence based on general instruction. The PA must be willing to coordinate alternate housing within the facility in advance of shifts when inclement weather potential threatens the ability to get to the facility. The PA may be required to report back to work during any emergency situation i.e. mass casualty, internal disaster, etc.

All organizational staff, including this position, are specifically required as a condition of continued employment to make advance preparations for their families and pets in the event of weather emergencies such as Hurricanes and flooding threats.  Any staff member can be determined as essential staff required to report to the facility during these events. In many cases this means reporting and sleeping at the facility before, during and after a weather emergency. By signing this job description, the staff member accepts this responsibility of readiness to report to work during any designated emergency staffing situation. CMC staff members operate as one team meeting the healthcare needs of our communities, thus this position will on occasion complete other duties as assigned beyond those designated in this primary job description which may include “float” coverage at an alternate facility, department or assignment.   Education:
  • High school diploma required.
  • Associates degree (AS) in closely related field.
Experience:
  • Two years of general clerical experience required.
  • Previous purchasing experience preferred.
  • Previous experience with inventory systems preferred.
Special Skills:
  • Demonstrated proficiency with Microsoft Outlook, Word, Excel, and Explorer.
  • Exemplary core customer service skills strongly required.
  • Strong organizational skills.
  • Strong verbal and written communication skills required.
  • Ability to consistently exercise independent judgement required.
Working Conditions:
  • Stress level high due to multiple demands frequently occurring simultaneously.
  • Physical surroundings pleasant and comfortable
  • Generally contained office type environment
  • Most work performed while sitting, however, a moderate amount of walking and moving around within a confined area occurs
Physical Requirements Light-Medium - While performing the duties of this job, the employee is frequently (activity or condition exists from 1/3 to 2/3 of the time) required to stand, sit, and walk; frequently to use hands, fingers; and frequently to talk or hear. The employee must exert 15 to 20 pounds of force occasionally (activity or condition exists up to 1/3 of the time), and/or 5 to 10 pounds of force frequently, and/or greater than negligible up to 5 pounds of force constantly to move objects. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  Ability to hear to process instructions and safety code and alarms required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job and will be assessed by post offer Employee Health fit-for-duty review.